Office of Communications

Event Planning and Promotion

Join the SPH Canva Account

Do you promote department events? Post to your unit's social media accounts? We are offering a limited amount of free Canva licenses to staff who perform communications duties as part of their role here at the School of Public Health.

Event Planning and Promotion

Publicize your upcoming SPH virtual or in-person gathering with our self-serve communications tools

Use the resources on this page to list your event on campus channels, design a branded promotional image, and send an announcement out to the Brown SPH community.

Events@Brown Calendar

Events on the Events@Brown calendar are publicized across campus. These listings, which can also be used to collect RSVPs, appear on Brown's centralized calendar, on digital screens, and on website calendars across the university. An event must be submitted to the university calendar for publicity on SPH websites, social media, and digital signs.

  • If you are new to your department or role, and would like to administer an existing dept calendar, fill in the request form.
  • If you are a departmental calendar administrator, login to create an event. 
  • If your department doesn't have a departmental calendar, you can submit an event to the public calendar. 
  • If you are submitting to a calendar other than the main School of Public Health calendar, please go to "suggest to group" at the bottom and "suggest" the event to the group "School of Public Health"
  • Please review and follow the Events@Brown image use guidelines issued by Office of University Communications.

Calendar tutorials and help

Public Health Pulse

All events submitted or suggested to the "School of Public Health" calendar group will be considered for the weekly Public Health Pulse e-mail newsletter. Events must be posted to the Events@Brown calendar before 11 am on the Friday before the publish date (the following Monday morning). It is not necessary to do anything other than submit the event to the calendar.

Public Health pulse

Digital Signs

Events that are chosen as "Featured Events" by the Pulse editor will be posted as a digital sign. If you would like to have a non-Featured Event considered for a sign, share your Canva artwork with Ken Zirkel directly in Canva. Canva artwork can be any size, we will format for the signs. See sidebar for information on requesting a Canva license. Non-Canva artwork must be in 16:9 ratio, horizontal, minimum size 1920x1080 (larger is better), and can be emailed to kenneth_zirkel@brown.edu. Most events are posted no more than a week in advance.

Digital sign

Event Planning Resources

Promotional Image

Use this template in Google Slides to create promotional images for department events. Includes 9 slide layout variations.

Today@Brown

Today@Brown is the daily email digest delivered to all students, faculty, and staff at Brown.

Brown Image Use Policy

Refer to this policy when using images to publicize your event, and when using images taken at your event.

Join the SPH Canva Account

Do you promote department events? Post to your unit's social media accounts? We are offering a limited amount of free Canva licenses to staff who perform communications duties as part of their role here at the School of Public Health.